Verity London takes the privacy and protection of any data we hold about you seriously.
References to the processing of information includes the collection, use, storage and protection of data.
Verity London is the ‘data controller’ for the purposes of this policy, and the policy extends to its permanent and freelance staff, partners and anyone else processing data on our behalf from time to time.
Organisations are permitted to process data if they have a legal basis for doing so. Verity London processes data on the basis that:
• Express and informed consent has been given by the person whose data is being processed; and/or
• Verity London has a legitimate interest in processing data; and/or It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or
• There is a legal obligation on Verity London to process data.
• Where Verity London is relying on solely consent as the basis for processing data, we are required to obtain your explicit consent. You can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which we are able to provide services to or interact with you in future.
Verity London may change this policy from time to time and any such changes will be published on this document, which can be accessed from the link on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law.
This policy is effective from 01/06/2018
What data is being collected?
We collect the data necessary for Verity London to pursue its professional objectives; contracting with third party suppliers, contracts/agreements with staff, third parties, partners and clients, recruiting freelance and permanent staff etc
Data collected and processed may include, but not be limited to:
• Names and contact information such as telephone numbers, email and postal addresses
• Staff, clients and third party suppliers (including payment information) and preferences
• Such other information that is relevant and necessary for Verity London to carry out its professional activities and legal obligations.
How will the data be used?
Your rights in relation to your personal data
You may request details of personal information which we hold about you. Any such request must be submitted in writing.
You may choose to restrict the collection or use of your personal information, but this may inhibit or limit the way in which Verity London is able to interact with you. You may, at any time, change your mind about what information we hold about you, or if we continue to hold it at all, subject to any legal obligation on Verity London to retain data, such as the retention of contract and payment details etc.
You are responsible for the accuracy of data you have provided to Verity London. If you believe that any information we are holding on you is incorrect or incomplete, please write to us as soon as possible. We will promptly correct any information found to be incorrect.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the data we process. Persons processing data on behalf of Verity London do so in accordance with this policy and on the basis that Verity London is satisfied that they can and will adhere to our high standards for data protection and security.
The transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. Should we send you a password to a section of our website or to enable access to a specific film or content hosted on the cloud, you are responsible for keeping the password safe and confidential.
This policy serves to inform you of your rights and our obligations in relation to your personal data in order for us to be able to continue to communicate with you fully in future (using both electronic and non-electronic means).
If you are under 16 years of age, a person legally responsible for you will need to give their consent.